Have you ever been caught up in a volunteer event where it is so completely disorganized, over-staffed in some areas, understaffed in others that you seriously just want to walk away from it all? Just recently we participated in a church event. The church is completely anti-social media, and the true Antichrist of becoming modern(please forgive me here for being blunt-fully HONEST) When asked as to how we should proceed, chaos abounded as they were unwilling to pave the way to today’s times and join in on making things sinfully(pun intended)easy! My upset lasted all the way through as the church’s event yields more than $25K in two nights just in the large ‘flea market’ area, do you know how many volunteers it takes to run the full fair? Why was I so upset? Perhaps because scheduled times my children were supposed to work were taken away and they lost their volunteer spots because the system this church event was using? Pens, Paper and forms filled out after church services. What a HOT mess this place is. Here’s my story of How To Easily Organize Volunteers and lavishly live diy event planning out loud, making it so easy!
Alright, if you want my feelings on what the church did wrong I can tell you, and while it is nothing against the church itself, the people are so scared of change that the pencil and papers that are weak and flimsy are more solid than the beliefs their FEARS of change area based on! How’s that for an analogy. There is a great way to run events that requires volunteers and it literally takes a few key strokes to set up and use. What you won’t need is great knowledge of a computer, you just need to know how to navigate to a site called VolunteerSpot. VolunteerSpot is great for organizing things at schools, neighborhoods, communities, churches, fundraisers and more.
How To Easily Organize Volunteers
Are you part of a school and do you schedule Parent/Teacher Conferences? VolunteerSpot is perfect for you as you can add in how many openings you have and let PARENTS sign up for their conferences, not one hundred emails on the darn teacher who is already trying to manage a class and YOUR Student. What about those of you who are planning a fair, it takes hundreds of helping hands, but signing up on paper is not the way to get this organized. Why would you want to sit and sift through every paper to find out that the spot someone wants is already filled… rather offer a sign up spot at VolunteerSpot that shows what shifts are AVAILABLE, let this work itself out so you can just focus on getting every slot filled.
How can you get a slot filled that is not filled? Email out to those on the list that you have already, with the link to the VolunteerSpot(sorry had to) open and someone is going to fill that spot, you know it! Perhaps you are a fan of social media? Tweet out the spot that needs filled, let the system work for you!
Homeroom Moms, as I can personally attest have one of the most fun volunteer spots and one of the most demanding if you ask me. One mom in our school a few years back decided to email out: “we need the following items,” well guess what, everyone wanted to buy the napkins, nothing else. Suddenly there were 30 moms signed up to buy napkins, then 30 more emails and responses(reply all needs to be taken away!!), but what about all the other items needed? VolunteerSpot would have cured the Napkin problem and made sure that EVERY item was filled by a volunteer as it shows what is left!
I have only one question for all of you Moms, Dads, Event Organizers and Teachers, “Why are you not using VolunteerSpot?” The website is easily navigable, it won’t take you much time to figure it out and it will get your the volunteers you need, the supplies you are asking for and people organized into time slots, just because it is that ORGANIZED. I am a schedule person, a visual person and one who likes to be organized. Pieces of paper that can be lost, or erased don’t work for organizing events, fairs, sign-ups, that is just so old-school. Get it together, and go to the VolunteerSpot website, and wait till you see how fun organizing events, meetings and ASK Fors can be! This is my story about VolunteerSpot and How To Easily Organize Volunteers while lavishly living out loud.